Positive PCR test is returned
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      3. Positive PCR test is returned

      Recording and tracking suspected or positive cases of COVID-19 (Positive PCR Test)

      Medical Tracker allows schools to record, track and manage suspected or positive cases of COVID-19 using our 'Notifiable Disease' form.

      Once a 'Notifiable Disease' form has been completed within the 'Incidents' module you will be able to access the 'Notifiable Disease Report' which will give you a live register that allows your school to have instant access to show which students and staff members should still be isolating and which students or staff members should be back in school. The report consists of the following headings:

      - Date
      - Name
      - Class (Students only)
      - Year (Students only)
      - Disease name
      - Disease status
      - Expected return date

      Automated alerts can also be set up to keep teachers, Senior Leadership Team members or any required staff up-to-date when a 'Notifiable Disease' is recorded.

      This article is split into four sections:

      Recording a 'Notifiable Disease':
      Tracking suspected or positive cases of COVID-19 using our 'Notifiable Disease' report
      Setting up automated 'Notifiable disease' email alerts

      Recording a 'Notifiable Disease':

      The 'Notifiable Disease' form can be accessed through our 'Incidents' module (if you cannot see the 'Notifiable Disease' form in the drop-down please ask your Medical Tracker Administrator to enable the form within 'Settings', 'General Settings' and then 'Incidents'):

      The form consists of 13 fields that need to be completed:

      Field

      What information should I enter?

      Student/staff name:

      You will need to select who in the school the 'Notifiable Disease' relates to. You can select from either students or staff. When you start typing the first letters of their name a filtered list will appear to choose from.

      The student and staff names pull through from your MIS.

      Name of first aider:

      Select who in the school was dealing with this 'Notifiable Disease'.

      Incident date & time:

       

      Select the date and time the 'Notifiable Disease' was reported.

      Suspected Notifiable Disease:

      In the drop-down select the type of disease. If it is related to 'COVID-19' select this option from the drop-down.

      Symptoms:

      The three default symptoms pull through from the NHS website. You need to choose the related symptoms to the case you are recording.

      You can type in your own symptom and then select 'Add symptom'.

      Expected return date:

      If the student or staff member needs to isolate, select the date they are expected to return to school. This data feeds into the live 'Notifiable Disease' register in the reporting area.

      Status:

      Select the current status of the case. You can edit this record in the future (if you have the correct permissions).

      Persons impacted:

      Select who has been in contact with this student or staff member. You can choose from:

      - Year groups
      - Classes

      - Students
      - Staff

      This will help identify who else needs to isolate if a test comes back as positive.

      Location of incident:

       

      You can select where in the school the student or staff member was located when the case was reported.

      The locations list is customised to each school within 'Settings' and 'Locations'. You can add 'At home' or 'Offsite' to track cases that have been reported in and out of school.

      Description:

      add description

      A description can be added if needed.

      Treatment administered:

      Select, or type in, the treatment administered. For COVID-19 this would be N/A or describing the steps you took in school to keep the student or staff isolated.

      What happened next?:

      Select what happened after the case was reported.

      If the case was reported by a student or staff member whilst at home select 'Staff stayed at home' or 'Student stayed at home'.

      Save:

      save button

      Once you have completed the required fields press 'Save'

      The record has now been saved:

      Screenshot 2024-04-02 at 12.01.45

      Notifiable Disease Register:

      The data will now feed through into our live 'Notifiable Disease' register.

      Red: This means the student or staff should still be isolating
      Green: This means the student or staff should now have returned to school

      Setting up automated alerts:

      Each staff member has a profile within the 'Staff' module. Within each profile, you can set up automated alerts that can be customised per staff member. If you want to keep a staff member up-to-date with email alerts for any recorded 'Notifiable Disease' you can do so by selecting 'Notifications' and then 'When COVID-19 has been recorded' or 'When a notifiable disease has been recorded':