The 'Locations' field is a drop-down list your staff will use to say where an incident has taken place. The data from each incident is then aggregated within the reporting module to help identify health and safety hotspots and trends.
When you first log in to Medical Tracker, we try to pull through as much data from your Management Information System as possible to help get you started right away with recording incidents.
However, we are unable to auto-populate the 'Locations' list as this is unique to each school. 'Locations' is a drop-down list your staff will use to say where an incident has taken place. The data from each incident is then aggregated within the reporting module to help identify health and safety hotspots and trends. Your staff members can only select from the locations you have set up in the 'Settings' area.
To add your school's locations, select Settings:
Select Manage lists - this is where you can add, edit or delete items within various lists including the 'Locations' drop-down
Select Location:
Click Add and type in the name of the location and click Save
Important: Please note that if you belong to a trust or group you will also have to add the category the location belongs to as well if this feature is enabled:
The location will now appear in the 'Location' drop-down when recording an incident.
Top tips for adding locations:
When adding your locations we recommend adding specific areas rather than general locations for example rather than 'Playground' you should enter 'Climbing frame', 'Football Pitch', 'Seating area' etc. This ensures that your reporting is accurate and you can help identify areas of the school that need more supervision or need to be assessed from a Health and Safety point of view.
Primary school top tip: Rather than adding 'Classroom' we recommend adding each classroom name. This helps identify health and safety hotspots and also allows you to analyse if specific students are regularly being sent down from a specific class.
Secondary school top tip: As secondary schools will have a lot of classrooms and locations we recommend adding in each department. This allows you to find problematic departments, as well as help, identify if specific students are always leaving their class from a particular location.
You can also use the locations to record incidents that have happened at home, offsite, or even on the way to school. We recommend all schools add the following locations:
- Accident on arrival
- At home
- Offsite
Drop-down when logging an incident:
Report of locations:
Once complete please move to Step 3