Ensuring the drop-down lists in Medical Tracker are configured to suit your school's needs means you will have actionable reports with relative data and make Medical Tracker even easier for staff to use.
How do I add, edit or delete an option from lists?
Important: Please note that this feature is only available to users that belong to a team with permission to 'Add, edit and delete custom lists'.
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Select 'Settings' |
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Select 'Manage lists' - this is where you can add, edit or delete items within various lists including the 'Locations' drop-down |
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Select the form that relates to the drop-down you want to edit. For this example, we will edit 'How it happened' within the 'Injury' form |
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Select 'Add', type in the name of the new option and press 'Save' |
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The new option will now appear in the drop-down when recording an injury |
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To edit an existing option select the pencil icon next to the drop-down option you want to edit |
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To delete an existing option select the cross icon next to the drop-down option you want to delete |
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Top tips for adding locations:
When adding your locations we recommend adding specific areas rather than general locations for example rather than 'Playground' you should enter 'Climbing frame', 'Football Pitch', 'Seating area' etc. This ensures that your reporting is accurate and you can help identify areas of the school that need more supervision or need to be assessed from a Health and Safety point of view.
Primary school top tip: Rather than adding 'Classroom' we recommend adding each classroom name. This helps identify health and safety hotspots and also allows you to analyse if specific students are regularly being sent down from a specific class.
Secondary school top tip: As secondary schools will have a lot of classrooms and locations we recommend adding in each department. This allows you to find problematic departments, as well as help, identify if specific students are always leaving their class from a particular location.
You can also use the locations to record incidents that have happened at home, offsite, or even on the way to school. We recommend all schools add the following locations:
- Accident on arrival
- At home
- Offsite
How can 'Manage lists' be used in my school?:
For example, the 'How it happened' drop-down within the 'Injury' form contains a number of options that may not be suitable for your school and you may want to add your own options.
Below you are able to see that we want to delete five options and then add two custom options:
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To delete: |
To add: |
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Contact with electricity Contact with machinery Exposed to a harmful substance Struck Trapped |
Fell over whilst playing |
This is how it will now look with the updated lists:
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Pre-populated options: |
Updated with custom options: |
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Which lists can be customised?
As well as the 'Locations', you can edit the following lists:
| Injury | Injured area | Injury symptoms | How it happened? | Treatment administered | What happened next? |
| Illness | Symptoms | ||||
| Bumps & Scrapes | Injured Area | Injury symptoms | |||
| Mental Health | Conditions | ||||
| Medication use | Name of medication | ||||
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Medication type |
Types/units | ||||
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Accident Investigation |
Contributing Factors | ||||
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Archive Reasons |
Reason |
Who can customise lists?
Please note that this feature is only available to users that belong to a team with permission to 'Add, edit and delete custom lists'. If a user previously had the ability to add, edit or delete locations they will now be able to manage custom lists.
You can see if you have access to this feature by selecting 'Settings' at the top right-hand corner of Medical Tracker. If you can see 'Manage lists' you have full access to add, edit or delete. If you cannot see 'Manage lists' please speak with one of your school's Medical Tracker administrators who will be able to edit your permissions to give you access.
