Manually adding students for non-school establishments

For non-school establishments who do not use a management information system, you are able to manually add students. This guide will take you through how to add students and parent/carer contacts.

How do I manually add a student to Medical Tracker for my non-school establishment?

Go to 'Students' -> and press 'Add student':
 

You will then need to add the required fields:

You also have additional non-required fields you can use to store further information:

How do I add a parent/carer's contact details to a student's profile so I can email them once a record has been created:

Within Medical Tracker you are able to email parents/carers to keep them up-to-date - you will need to add each parent/carer contact manually. To do this select 'Add a contact' when you are creating a student profile or you can press 'Edit' and then 'Add a contact' for an existing profile:



You will then need to add the required fields:

• Title*
• First name*
• Last name*
• Relationship*
• Primary phone*
• Primary email*

 

A student profile has now been created along with parent/carer contact information. Any record created against the student will be centralised within the student profile giving you a full history of their health records in your establishment:



How do I upload a photo of a student to their profile:

You can upload a photo for each student to help staff identify the correct student when recording an incident by pressing 'Add photo' within their student profile:



You will then need to upload the image and press 'Save':



The student's profile will not automatically appear in the drop-down when recording an incident:
 

When sending an email notification the parent/carer contact details will automatically pull through: