Medication Expiry/Stock Control: How to track medication stock

The medication stock control feature allows you to keep a well documented record of all medication including in-house stock and a student medication stock count.

Medication Expiry

To add a school/student medication, click the Medication Expiry tab located across the top blue band on the dashboard.

Here you can add the student/school medication. Type in the students name, the medication and the expiry date then click save

Stock Control 

Please select the 'Track quantity of medication remaining' button to manage stock control, filling in the required fields below.

Enter the date the medication was delivered to school followed by the medication measurement type from the dropdown box by entering the number of units supplied (this is important as the stock check will be measured from this entry).

You can select the desired quantity of medication to trigger the alert field, notifying you when the stock reaches this level (e.g., 3 tablets remaining). The remaining medication quantity is also displayed on the student's Medication Expiry Record, which automatically decreases as the medication is dispensed.

Now that you have logged this information, you will have the ability to monitor the remaining medication quantity when administering doses (please refer to the screenshot below). Additionally, an alert will be triggered once the specified stock level from the form above is reached. You can view this alert in the "Medication Expiry" section under stock limit hit and set automated notifications by toggling on in the staff module.

Medication Use

Automated staff notifications

Setting the automated staff notifications

Click into the Staff tab located across the top blue band. 

Click on the member of staff you would like to set notifications for.

Once you are in the staff member's profile click Notifications. 

Please watch the video below which shows how to add a new medication expiry/stock record

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